如何巧妙撰写你的Leave Application or Resignation Letter (请假或辞职信) – 8 Practical Examples for International Students
As an international student, navigating the world of work and study can be challenging, especially when it comes to formal communication in English. Whether you're taking time off for personal reasons or making the big decision to resign from your job, here’s how to do it right. Let's dive into some practical examples tailored specifically for you!
1. Understanding the Basics: What is a Leave Application / Resignation Letter?
A leave application is a formal request to take time off from work or school, while a resignation letter is used to formally announce your departure from a position. Both documents should be written clearly and professionally, conveying all necessary information.
2. Key Elements to Include in Your Letter
Every effective leave application or resignation letter includes:
- Date: Always start with the date at the top left corner.
- Recipient's Information: Address the letter to your direct supervisor or relevant authority figure.
- Salutation: Use a formal greeting such as "Dear [Title] [Last Name]."
- Introduction: Clearly state your purpose in the first paragraph.
- Main Body: Provide details about the leave or resignation, including dates and reasons.
- Closing Paragraph: Express gratitude and offer assistance during the transition period.
- Signature: Sign off with "Sincerely," followed by your name.
3. Example 1: A Short-Term Leave Due to Illness
To: [Recipient's Name]
Subject: Request for Sick Leave
Dear [Recipient's Name],
I am writing to request a sick leave from [start date] to [end date] due to my current health condition. I have attached a medical certificate from my doctor, which provides further details regarding my illness. During my absence, [colleague's name] will handle my responsibilities to ensure a smooth transition. Thank you for your understanding and support.
Sincerely,
[Your Name]
4. Example 2: Extended Leave for Family Emergency
To: [Recipient's Name]
Subject: Request for Emergency Leave
Dear [Recipient's Name],
Due to an unexpected family emergency, I need to request an extended leave of absence from [start date] to [end date]. This situation requires my immediate attention, and I will provide any necessary documentation upon request. Please let me know if there are any specific procedures I need to follow to facilitate this process. I appreciate your prompt attention to this matter.
Best regards,
[Your Name]
5. Example 3: Resignation Letter with Advance Notice
To: [Recipient's Name]
Subject: Notice of Resignation
Dear [Recipient's Name],
It is with mixed emotions that I submit my resignation from [Position Name], effective [last working day]. The past few years have been incredibly rewarding, and I am grateful for the opportunities provided. To ensure a smooth transition, I am willing to assist in training my replacement and completing any outstanding projects. Thank you for your support and guidance during my tenure here.
Best wishes,
[Your Name]
6. Example 4: Resigning Due to Relocation
To: [Recipient's Name]
Subject: Notice of Resignation
Dear [Recipient's Name],
I am writing to inform you of my decision to resign from my position as [Position Name], effective [last working day]. My family and I are relocating to [New Location], and unfortunately, this move necessitates my departure. I have enjoyed every moment working with such a talented team and will cherish the memories made here. If there is anything I can do to make this transition easier, please do not hesitate to ask.
Warmest regards,
[Your Name]
7. Example 5: Leave for Academic Pursuits
To: [Recipient's Name]
Subject: Request for Educational Leave
Dear [Recipient's Name],
I am currently enrolled in [Course Name] at [University Name], which requires my full-time commitment from [start date] to [end date]. As such, I would like to request an educational leave during this period. I understand the importance of my role and will ensure that all ongoing projects are handed over smoothly before my departure. I look forward to returning refreshed and equipped with new skills to contribute to our team.
Kind regards,
[Your Name]
8. Example 6: Returning Home for Personal Reasons
To: [Recipient's Name]
Subject: Request for Personal Leave
Dear [Recipient's Name],
Due to personal reasons, I need to return home for an extended period. Therefore, I am requesting a personal leave from [start date] to [end date]. I have arranged for [colleague's name] to cover my duties during my absence, ensuring minimal disruption. I will also be available via email for any urgent matters. Thank you for considering my request.
Regards,
[Your Name]
9. Example 7: Voluntary Resignation Without Notice Period
To: [Recipient's Name]
Subject: Immediate Resignation
Dear [Recipient's Name],
After much consideration, I have decided to resign from my position as [Position Name] immediately. This decision was not made lightly, but circumstances require that I depart without serving the standard notice period. I am willing to assist in any way possible to ensure a seamless transition. Thank you for your understanding.
Sincerely,
[Your Name]
10. Example 8: Requesting Flexible Working Arrangements
To: [Recipient's Name]
Subject: Request for Flexible Work Schedule
Dear [Recipient's Name],
I am reaching out to discuss the possibility of implementing a flexible work schedule. Due to recent changes in my personal life, I believe this arrangement would greatly benefit both my productivity and overall well-being. Specifically, I propose working [days/hours] instead of the current schedule. I am confident that this adjustment will enable me to maintain high-quality work while managing other commitments effectively. I look forward to discussing this further.
Best regards,
[Your Name]
11. Final Thoughts
Writing a leave application or resignation letter can be daunting, especially when English isn't your first language. Remember to keep it concise, professional, and clear. Use these examples as templates and tailor them according to your specific needs. Good luck!
